Continia Expense Management

Streamline registration of travel activities by using a smartphone.
Clear overview of expenses and approval flow in Microsoft Dynamics 365 Business Central / Nav

Submission of receipts on the go – Business travelers no longer need to return to the office to bring in their travel report with paper receipts. They can do everything related to this on the go with Continia Expense Management.

Automatic credit card matching – Continia Expense Management enables you to import employees’ credit card spending directly into Microsoft Dynamics NAV and automatically link the individual spending line with a registered receipt.

Access documentation directly from Microsoft Dynamics 365 BC / NAV – Continia Expense Management will daily collect the traveler’s activities and send it to Business Central / NAV. This will give you a complete overview of expenses for the company in real time, directly in your BC / NAV.

Approval workflows for everyone – Approving expenses can be done either directly in Microsoft Dynamics NAV or online using a web browser – enabling everyone in the organization to access the approval workflow.

Expense handling on the go – see how to handle this just by using Dynamics and an App

Submission of receipts on the go

Through the Expense Management app, travelers can do their expense reporting on the go in just a few steps: they take a picture, fill out required fields and send directly to bookkeeping. Mileage registration is handled in the same way.

All configuration of fields showing in the app is done from Microsoft Dynamics NAV, and once the expense report has been sent in by the traveler, all digital receipts will be visible in NAV.

Automatic credit card matching

Continia Expense Management enables you to import employees’ credit card spending directly into Microsoft Dynamics NAV and automatically link the individual spending line with a registered receipt.

Once matching of transactions and expense reporting is done, finance will have a full overview of transactions missing documentation from the employee.

Access documentation directly from Microsoft Dynamics NAV

Continia Expense Management will daily collect the traveler’s activities and send it to NAV. This will give you a complete overview of expenses for the company in real time, directly in your NAV.

These activities are recorded as entries and travel expenses are handled like everything else in NAV.

Approval workflows for everyone

Approving expenses can be done either directly in Microsoft Dynamics NAV or online using a web browser – enabling everyone in the organization to access the approval workflow. Approvers can see the original expense on the screen and either accept, reject, place it on hold, or forward it to another person for review or approval. Comments and attachments can easily be added too.
 

 

Continia Web Approval Portal

 

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No installation needed

You can use Continia Web Approval Portal without any additional installation given that the portal runs on our Continia Online Service, which is hosted on Microsoft Azure.

Approvals from the Web Approval Portal happens in real time, meaning that you always have an up to date overview of expenses and documents pending approval.

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Add any document

At any time during the approval flow, users can add attachments to the invoice or the expense such as images, spreadsheets or e-mails.

The attachments added through the Web Approval Portal are immediately available to other users of Microsoft Dynamics NAV making it fast and easy to look up the attachments – even after the invoice or expense is posted in Microsoft Dynamics NAV.

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Approve from a PC, tablet or a Smartphone

The Continia Web Approval Portal is Web-service integrated directly into the Microsoft Dynamics NAV server. Through this portal, all employees can approve expenses and documents even though they have no direct access to Microsoft Dynamics NAV. The employee only needs access to a Web-browser.

Regardless of where the employee is situated, the employee can access all expenditures and documents pending approval by using a PC, tablet or a Smartphone on the go through Continia Web Approval Portal.

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Two Continia solutions, one web portal

 

In one single system, you get access to approve vendor invoices, sales orders, expenses, and mileage. Continia Approval Web Portal only requires one license but can process documents from both Continia Document Capture and Continia Expense Management.
 
This means that when a user logs on to Continia Web Approval Portal, documents pending approval from both Continia Document Capture and Continia Expense Management are available.
 

 

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